2024.04.16 Quotation Request – Bus Shelter Cleaning

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NORTH PETHERTON TOWN COUNCIL

Bus Shelter Cleaning

QUOTATION REQUEST

Miss Joy Norris - Town Clerk
North Petherton Town Council
Council Office
The Small Hall
North Petherton
Somerset
TA6 6QA
01278 574074
Joy.norris@northpethertontown.council.gov.uk
16th April 2024
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NORTH PETHERTON TOWN COUNCIL
INSTRUCTIONS FOR SUBMITTING QUOTATIONS
1.

Contractors will be held to have fully informed and satisfied themselves by their
own independent observations and enquiries, including where appropriate site
visits and inspection of drawings, as to the nature, extent and practicability of the
works and where appropriate the positions relevant thereto of buildings,
structures, the means of access to the works and all other points which can in
any way affect the prices inserted in the Form of Quotation.

2.

Where the drawings are issued with documents, quotations will be based on
them.

3.

Where a quotation requires entry by the contractor they must be completed in ink
or typescript and signed by the contractor.

4.

All contract documents, including drawings, whether a quotation is submitted or
not, remain the property of North Petherton Town Council and shall be treated as
private and confidential.

5.

Quotations shall remain open for acceptance for a period of 90 days after the
latest date for submission.

6.

The Council will not be responsible for or pay any expenses or losses, which the
contractor may incur in the preparation of their quotation.

7.

Quotations are to be returned to: Miss Joy Norris, Town Clerk, North Petherton
Town Council, The Small Hall, Fore Street, North Petherton, Somerset TA6 6QA

QUOTATIONS TO BE RECEIVED BY NO LATER THAN NOON ON 16th May 2024

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SPECIFICATION
To carry out cleaning of 13 bus shelters as listed below on a quarterly basis.
Kerland (north bound and sound bound)
Compass (north bound and sound bound)
Huntworth Lane (Jct24 near the motorway)
Newton Lane (north bound and sound bound)
Baymead Lane (north bound and sound bound)
Shovel Lane (north bound and sound bound)
Fore Street (north bound and sound bound)
To carry out 4 cleans in 24/25 and 25/26.

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HEALTH & SAFETY – INCLUDING METHOD STATEMENT
The working area and any storage area must be fenced / cordoned off to protect
members of the public whilst work is in progress.
The contractor is to provide with the quotation, a simple method statement to show the
method of working and in particular how safety of the public and workers will be ensured
during the course of the works.
INSURANCE
The contractor shall maintain a comprehensive policy of public liability and employer’s
liability insurance. In respect of its liability such insurance cover to be maintained and
provide for a minimum of £5,000,000 (FIVE MILLION POUNDS). Cover in respect of
death of personal injury due to negligence will be unlimited.
A copy of the contractors insurance should be provided with their quotation submission.
PAYMENTS
Payment to the contractor will be within 28 days of receipt of invoice subject to
agreement of the account by the Council’s officer.
REFERENCES
Please provide names of 2 people/organisations for whom you have undertaken similar
work.

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Contractor’s Name: …………………………………………………………………
(in block letters)
SHORT DESCRIPTION OF WORKS:(enter description)

FORM OF QUOTATION
To:

Miss Joy Norris – Town Clerk
North Petherton Town Council
Council Offices
The Small Hall
Fore Street
North Petherton
Somerset
TA6 6QA

Closing Date & Time: 12 noon 16th May 2024

Having examined the specification for the above-mentioned works, we offer to carry out
the whole of the said works in conformity with the said specification for the sum of
£……………………….
We can advise that once the Quotation is formally accepted we can anticipate being
able to commence the work within …………….. weeks and complete the works within
……………… weeks.
This quotation together with your written acceptance thereof, shall constitute a binding
contract between us.
We understand that you are not bound to accept the lowest or any other quotation you
may receive and that this quotation will remain open for acceptance for a period 90 days
from the latest date for receipt of quotations.
Reference Contact 1:
Contact Name: ………………………

Company Name: …………………………….

Address: ………………………………………………………………………………………
Phone No: ………………………

e-mail address: ………………………………………

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Reference Contact 2:
Contact Name: ………………………

Company Name: …………………………….

Address: ………………………………………………………………………………………
Phone No: ………………………

e-mail address: ………………………………………

Yours faithfully

Signature:

………………………………..

Date: …………………………………...

Name :

…………………………

Address:

…………………………………………………………………………………….

Company:

……………………………………

…………………………………………………………………………………….
Tel No:

………………………

e-mail: ……………………………………………

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