Publication Scheme (FOI) June 2026 review agreed

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North Petherton Town Council
Information available from North Petherton Town Council
under the Freedom of Information Act model publication scheme
(based upon the model publication scheme for parish/ community councils
issued by the Information Commissioner’s Office
Most Recent Review: 15 June 2026
This template guide covers only information we currently hold. If we do not hold
some of the information listed below, we will mark it as “not held” in the table.

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Publishing datasets for re-use
Public authorities must publish under their publication scheme any dataset they hold
that has been requested, together with any updated versions, unless they are
satisfied that it is not appropriate to do so. So far as reasonably practicable, they
must publish it in an electronic form that is capable of re-use.
If the dataset or any part of it is a relevant copyright work and the public authority is
the only owner, the public authority must make it available for re-use under the terms
of a specified licence. Datasets in which the Crown owns the copyright, or the
database rights are not relevant copyright works.
The 2018 section 45 Code of Practice recommends that public authorities make
datasets available for re-use under the Open Government Licence.
The term ‘dataset’ is defined in section 11(5) of FOIA. The terms ‘relevant copyright
work’ and ‘specified licence’ are defined in section 19(8) of FOIA. The ICO has
published guidance on Datasets (section 11, 19 & 45).on the dataset provisions in
FOIA. This explains what is meant by “not appropriate” and “capable of re-use”.
The Town Council strongly encourages access to documents via its website
www.northpethertontowncouncil.gov.uk which is free to use.
Hard copies can be provided by the Town Council upon request; the first 12 pages of
any document will be provided free of charge, all subsequent pages will be charged
at 50p per A4 sheet. Anyone requesting information will be advised of any charge
and asked for payment before the information is provided.

Information to be published
Class1 - Who we are and what we do.
(Organisational information, structures, locations, and contacts)

How the
information can be
obtained
Website
Hard Copy

Current information only.
List of Council members and their responsibilities as well as a list
of Council Committees
Details of any representation on local public bodies.
Postal and email address

Website
Hard Copy
Website
Hard Copy

Contact details for the Town Clerk and Council members
Where possible, provide named contacts including contact
phone numbers and email addresses
Location of main Council office and accessibility details

Website

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Information to be published

Staffing structure

Class 2 – What we spend and how we spend it.
(Financial information relating to projected and actual income
and expenditure, procurement, contracts and financial audit)

How the
information can be
obtained
Hard Copy
Website
Hard Copy
Website
Hard Copy

Current and previous financial year as a minimum
Statement of accounts and internal audit report in the format
included in the Annual Return Form

Website
Hard Copy

Finalised budget

Website
Hard Copy
Website
Hard Copy
Website
Hard Copy
Website
Hard Copy
Website
Hard Copy
Website
Hard Copy
Website
Hard Copy

Precept
Borrowing Approval letter
All items of expenditure above £100
Financial Standing Orders and Regulations
Grants given and received
List of current contracts awarded and value of contract
Members’ allowances and expenses
Note: North Petherton Town Council does not operate a
members’ allowance scheme
Class 3 – What our priorities are and how we are doing.
(Strategies and plans, performance indicators, audits,
inspections and reviews)
Current and previous year as a minimum
Annual governance statement in format included in the annual
Return form
Parish Plan
Annual Report to Parish or Community Meeting
Quality status
Local charters drawn up in accordance with DLUHCs guidelines
Data protection impact assessments (in full or summary format)
or any other impact assessment (eg health & safety impact

Not Held

Website
Hard Copy

Not held
Not held
Not held
Not held
Website
Hard Copy

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Information to be published

How the
information can be
obtained

assessment, equality impact assessment etc) as appropriate and
relevant

Class 4 – How we make decisions.
(Decision making processes and records of decisions)
Current and previous council year as a minimum
Timetable of meetings (Council and any committee/subcommittee meetings and parish meetings)
Agendas of meetings (as above)
Minutes of meetings (as above)
Note. this will exclude information that is properly considered to
be exempt from disclosure.
Reports presented to council meetings
Note. this will exclude information that is properly considered to
be exempt from disclosure
Responses to consultation papers
Responses to planning applications (this will usually be in the
format of the minutes of the relevant (Planning) Committee
Bye-laws

Website

Website
Hard Copy
Website
Hard Copy
Website
Hard Copy
Website
Hard Copy
Website
Hard Copy
Website
Hard Copy
Website
Hard Copy

Class 5 – Our policies and procedures
(Current written protocols, policies, and procedures for
delivering our services and responsibilities)
Current information only
Policies and procedures for the conduct of council business e.g.:
• Procedural standing orders
• Committee and sub-committee terms of reference
• Delegated authority in respect of officers
• Code of Conduct
• Policy statements
Policies and procedures for the provision of services and about
the employment of staff e.g.:
• Internal instructions to staff and policies relating to the
delivery of services
• Equality and diversity policy
• Health and safety policy
• Recruitment policies and details of current vacancies

Website
Hard Copy

Website
Hard Copy

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Information to be published

How the
information can be
obtained

•

Policies and procedures for handling requests for
information
• Complaints procedures (including those covering
requests for information and operating the publication
scheme)
Records management, personal data and access to information
policies eg
• Information security policy
• Records retention, destruction and archive
• Data sharing
• CCTV usage – Not held (the Town Council does not have
any CCTV)

Hard Copy

Class 6 – Lists and Registers
Currently maintained lists and registers only
Information legally required to hold in publicly available registers
Assets register, including details of public land building assets.

Website
Hard Copy
Website
Hard Copy

Disclosure log indicating the information provided in response to
FOIA and EIR requests;

Website

Register of members’ interests

Website
Available for
inspection
Website
Available for
inspection

Register of gifts and hospitality

Class 7 – The services we offer
(Information about the services we offer, including leaflets,
guidance and newsletters produced for the public and
businesses)
Current information only
Allotments
Burial grounds and closed churchyards
Community centres and village halls The town Council does not
own or manage any community centres or village halls
Parks, playing fields and recreational facilities

Website
Website
Not held
Website

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Information to be published
Seating, litter bins
Bus shelters
Markets The Town Council does not organise or manage any
markets
Public conveniences
Agency agreements The town Council is not a party to any
agency agreements
Services for which the council is entitled to recover a fee,
together with those fees (e.g. burial fees)

How the
information can be
obtained
Website
Website
Not held
Website
Not held
Website
Hard Copy

Contact Details:
Joy Norris
Town Clerk
North Petherton Town Council
Tel: 01278 574074
Email: enquiries@northpethertontowncouncil.gov.uk
Address:
North Petherton Town Council
The Somerset Room
Junction 24, Sedgemoor Auction Centre
Market Way
North Petherton
TA6 6DF
Schedule Of Charges:
Use of the Town Council’s website to access documents is strongly encouraged and
is free of charge. North Petherton Library has computers that can be used by the
public.
The first 12 pages of any document will be provided by the Town Council free of
charge, all subsequent pages will be charged at 50p per A4 sheet.
Anyone requesting information will be advised of any charge and asked for payment
before the information is provided.
The table below describes how the charges have been arrived at and is published as
part of the guide.

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TYPE OF CHARGE
Disbursement cost

DESCRIPTION

BASIS OF CHARGE

Photocopying @50p per Actual cost 50p
A4 sheet (black & white)
Photocopying @ 50p per Actual cost 50p
A4 sheet (colour)
Postage

Actual cost of Royal Mail
standard 2nd class