Feb Agreed Mins JN V1

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North Petherton Playing Fields Charitable Trust
Town Council Office
The Somerset Room, Junction 24
Market Way, Fore Street
North Petherton
Somerset
TA6 6DF
Tel: 01278 574074 Email: Joy.norris@northpethertontowncouncil.gov.uk

Trust Meeting
Minutes of a meeting of the North Petherton Playing Fields Charitable Trust held on Monday
2nd February 2026 starting at 7.15pm, in The Small Hall, of North Petherton Community
Centre, Fore Street, North Petherton T6 6QA
Present

Chair: Councillor L Hyde
Councillors: Cllrs Bradford, Habberfield, J Taylor, Baker, Sharman. Dennis, Smith
In Attendance

A Young (Admin Assistant)
J Norris (Town Clerk & Trust Secretary)
No members of the public attended the meeting.

1.

Chair’s Announcements
The Chair explained that the meeting had been called in order to make some
decisions that were beyond the remit of the Management Committee.

2.

Apologies for absence
Apologies for absence were received from councillors T brown and
MP Herbert.

3.

Declarations of interests
No declarations of interest were made

4.

Minutes of the Meeting held on 24th November 2025
To consider and agree the draft minutes as a correct record.
AGREED to defer consideration of the draft minutes until the next Trust
meeting in order for some amendments to be
Chair’s Initials
made.

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5.

Community Time
This agenda item enables members of the public to speak on any matter
pertinent to the Trust
No matters were raised.

6.

Payments
Confirmation of payments made by North Petherton Town Council on behalf
of North Petherton Playing Field Charitable Trust. See Attached.
AGREED to confirm the payments detailed in Appendix 1 to these minutes.

7.

Request to the Town Council for Additional Grant funding
There is a shortfall in the grant and payments, and the Management
Committee wish to make a request for an additional grant.
AGREED to ask the Town Council for additional grant funding of £15,000

8.

E Scooters
A complaint had been received regarding the use of E-scooters within the
Memorial Park. The Management Committee recommends that the Trust do
not allow E-scooters and E-Bikes within the Memorial Park and to install
appropriate signage
AGREED
(i)
that E-scooters and E-Bikes are not allowed to be used within the
Memorial Park
(ii)
to put up signs at the entrances to the Memorial Park prohibiting the
use of E scooter and E bikes within the park.

9.

Somerset Council, Public Space Protection Order
Somerset Council are currently rationalising the Public Space Protection
Orders (PSPO) which include dog free areas and dogs on leads.
Currently dogs are not allowed in the toddlers play area at Parker’s Field nor
within the Memorial Park.
The Football Club would like ‘Dogs on Leads’ within the sport pitch area of
Parker’s Field – this requires evidence of need.
The Management Committee recommends no change to the provisions in the
current orders.
Discussion on this agenda item included:
• Where are assistance dogs are allowed?
AGREED to endorse the Management Committee’s
recommendation not to request any changes
to the provisions in the current PSPO orders.

Chair’s Initials

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10.

24/25 Accounts
The 24/25 accounts have previously been presented and approved by the
Trust, however due to the level of turnover it has been necessary to appoint
an independent examiner. This independent review has suggested that there
are a number of ways in which the Trust’s presentation of the end of year
accounts can be improved and at the time of preparing the agenda the report
is awaited.
The independent examination had raised no material matters and the Trust
accounts and supporting documents had been filed on time with the Charity
Commission.

11.

Maintenance
Repairs are required to the wall, basket swing and the 2-bay swing in the
Memorial Park. A decision is required regarding incurring the expenditure
and appointing a contractor.
AGREED
(i)
to appoint Contractor A to undertake the repairs to the wall in the
Memorial Park for the sum of for the sum of £2200 (VAT not applicable)
(ii) to appoint Contractor A to undertake the repairs to the basket swing
and the 2-bay swing in the Memorial Park for the sum of £647 + VAT

The meeting closed at19:37hrs
Chair’s Signature & Date