2020-06-29 NPPFCT minutes

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North Petherton Playing Fields Charitable Trust
Minutes of the Meeting of the North Petherton Playing Fields Charitable Trust
held on 29th June 2020 at 7:30 pm via Zoom
Present
Councillor Mrs L Hyde (Chairman)
Cllr A Bradford
Councillor J Barham
Councillor L Parchment
Councillor P Spencer
Cllr Mrs H Warren
Mr R T Latham Secretary
PF01/2020 Apologies: Cllr Mrs L Spelman Ives
PF02/2020 Extension of the administrative year. Members discussed
governance arrangements during the continuing Covid crisis.
Resolved: that the administrative year be extended until 2021, with the existing
office holders remaining in place. Members thanked Cllr Mrs Hyde for all of her hard
work in the last year.
PF03/2020 Minutes. The minutes of the meetings held on 24th June and 7th
October 2019 were agreed as a correct record.
PF04/2020 Annual Accounts. The Secretary presented the Trust’s Accounts for
the year to 31st March 2020. He also reported that the Trust had received a £10,000
grant via Sedgemoor DC to help it deal with the impact of the Covid crisis.
Resolved: that the Accounts be approved.
PF05/2020 Travellers. Members discussed the recent occupation of the Memorial
Playing Fields by travellers. A relatively low key approach had been adopted, as
advised by the police, and the travellers had moved on after a few days.
Resolved: that swift action be taken to prevent further incursions and that new gates
be installed as soon as practicable.
PF06/2020 Playgrounds. Members discussed the reopening of its play areas
following new government advice.
Resolved that the play areas be reopened as soon as the requisite risk assessment
had been completed.
PF07/2020 Memorial Park Project. Cllr Mrs Hyde reported on the progress made
on this major project. The tenders for the work had been analysed and evaluated
and various points and issues had been raised with the companies by Mr Peter
Farnell, who was acting as the project fund raiser. He and Cllr Mrs Hyde
recommended that, following the evaluation process, the proposals from HAGS be
accepted. It was expected that work would commence in late August.
Resolved: that the recommendation be agreed, and that Mr Farnell be asked to act
as the project manager.
PF08/2020 Parkersfield. Members discussed current issues at Parkersfield
Playing Fields. It was agreed that signs should be put up to discourage litter
dropping and that the frequency of bin emptying be monitored. It was further agreed
that a meeting should be held in due course to discuss future plans with the Football

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Club. The Chairman agreed to look into setting up a rolling programme of repairs
and maintenance for the tennis courts
The meeting closed at 8:30 pm