2016-05-23 NPPFCT Minutes

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North Petherton Playing Fields Charitable Trust
Minutes of the Annual General Meeting of the North Petherton Playing Fields
Charitable Trust held at Ferrydown House, North Petherton on 23rd May 2016 at
7:15 pm.
Present: Cllr Mrs M Denham, Cllr A Bradford, Cllr P Spencer, Cllr J Hesketh, Cllr J
Barham, Cllr Mrs L Hyde, Cllr Mrs H Phillips and Cllr R Ives.
PF06/2016

PF07/2016
PF08/2016

PF09/2016

PF10/2016

PF11/2016
PF12/2016

PF13/2016

PF14/2016

Election of Chairman
Resolved: that Cllr Mrs M Denham be elected Chairman, and that she
be thanked for her hard work during the previous 12 months.
Apologies.
Apologies were received from Cllr W Revans and Cllr J Taylor
Minutes
Resolved: that the minutes of the meetings held on 15th June 2015
and 2nd February 2016 be approved as a correct record.
Chairman’s report
Cllr Mrs Denham thanked everyone on the Trust and the Management
Committee for their help and support during the year, referring
particularly to Mr P Farnell for his work on the Parkersfield Play
Equipment and BMX Track Project. She also thanked the Town
Council for its annual grant towards running costs. She referred to
future challenges being to improve the facilities at the Memorial
Playingfields and to assist the Scouts in their search for new premises.
The Mayor of North Petherton, Cllr A Bradford, thanked the Chairman
for her remarks and wished her and her team the best for the future.
Accounts
The Clerk presented the Accounts for the year ended 1st March 2016
Resolved: that the Accounts be approved.
Co-options
There were no co-options
Management Committee Membership
Resolved: that the following people be appointed to the Trust
Management Committee:
Cllr Mrs M Denham (Chairman), Cllr A Bradford, Cllr Mrs L Hyde, Mrs J
Whitaker (tennis club), Mr N Coram (football club), Mr G Thorne
(resident), Mr M Parker (resident) and Mr P Farnell (committee cooptee).
Community Time
Mr Farnell took the opportunity to thank the Chairman for her vision
and leadership, without which the new facilities would not have been
delivered.
Meeting Arrangements
The Clerk presented a report on revised meeting arrangements.
Resolved: that in future the Trust would meet three times a year on the
fourth Monday of January, May and September, and the Management
Committee would meet bi-monthly on the third Monday before the
Council Planning Meeting, commencing in July.

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PF15/2016

PF16/2016

Memorial Playing Fields
The Clerk reported that he had received a request for Western Power
to be allowed access across the field so that they could carry out works
to the substation. Any damage would be made good.
Resolved:that access be granted.
Matters of Report.
Cllr Mrs Denham reported that she and the Clerk were in discussions
with Sedgemoor DC regarding areas that needed attention in both
playing fields. The Clerk was asked to seek clarification regarding any
restriction on the use of the Memorial Playing Fields.

The meeting closed at 8:15 pm